Job Description
Holy Family Parish and American Martyrs Parish are seeking a Pastoral Assistant to assist the Pastor in the daily administration, coordination, and pastoral operations of both parishes. This position is essential to ensuring smooth day-to-day functioning, clear communication, and effective pastoral support across both parish communities.
The ideal candidate is organized, discreet, proactive, and mission-oriented, with a strong ability to manage multiple priorities while maintaining a warm, welcoming pastoral presence.
Primary Responsibilities
Pastoral & Administrative Support
- Serve as the primary administrative support to the Pastor
- Help manage the Pastor's daily workflow, priorities, and desk
- Coordinate schedules, appointments, meetings, and parish commitments
- Screen phone calls, emails, and correspondence, responding appropriately or routing as needed
- Maintain confidentiality and exercise sound pastoral judgment
Parish Operations & Coordination
- Assist with day-to-day parish operations for both parishes
- Coordinate calendars between Holy Family and American Martyrs to avoid conflicts
- Prepare correspondence, memos, letters, and reports as needed
- Support parish staff, clergy, and volunteers with administrative coordination
Communication & Organization
- Draft and format emails, letters, bulletins, announcements, and internal communications
- Maintain organized digital and paper filing systems
- Track deadlines, follow-ups, and ongoing parish initiatives
- Assist with parish communications across platforms (email, bulletin, website, social media coordination as needed)
Meetings & Events
- Attend meetings & take meeting notes and follow up on action items
- Assist in planning and coordinating parish events, liturgies, and special initiatives
- Serve as a point of contact for vendors, diocesan offices, and external partners as needed
Qualifications & Skills
- Practicing Catholic with a respect for the mission and life of the Church
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Ability to manage multiple priorities with flexibility and calm
- High level of discretion and professionalism
- Proficiency with office technology (email, Word, Google Docs, calendars, basic spreadsheets)
- Experience in parish ministry, nonprofit administration, or office management preferred
Personal Qualities
- Warm, welcoming, and pastoral in demeanor
- Self-directed and reliable
- Detail-oriented and proactive
- Comfortable working in a faith-based environment
- Able to adapt to the evolving needs of a parish partnership model
Schedule
- Full-time (hours to be determined)
- Occasional evening or weekend availability may be required based on parish needs
Compensation
• Salary and benefits commensurate with experience and diocesan guidelines
Job Tags
Full time, Work at office, Afternoon shift,